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Scheduling a Town Hall

To schedule a Town Hall, you must be a Town Hall admin or a Socialcast community admin.

Creating a Town Hall Admin: The Socialcast community admin can assign the Town Hall Admin role to any community member. Go to Admin Settings > Community Management > User Management then select the User you wish to designate a Town Hall Admin and choose Edit from the gear icon drop-down and select Town Hall Admin under User Type, then Save.

Click the add icon on the left navigational panel next to public or private spaces. A window appears with few tabs. Select the Town Hall tab. The Create a Town Hall form appears. create a townhall If the Town Hall is public, Socialcast will post an announcement in the company stream. If the Town Hall is private, Socialcast will prompt you to invite the people you’d like to participate. These people will receive a private email announcing the Town Hall. Use the table below to help you fill in the fields and then click the Create Town Hall button to save the information.
Field Name Description
Town Hall Name The Town Hall Name identifies the topic of the Town Hall and is visible wherever information about it appears in the community — in the Town Hall directory, for example.
Description Like the Town Hall Name, the Description is displayed wherever the Town Hall appears in the community — in the Town Hall directory, for example. The Description is limited to 140 characters.
Start Date/Time/Duration The Start Date, Time, and Duration indicate when the Town Hall will begin (in your selected time zone) and how long it will last. Be aware that people can view and participate in the Town Hall before the official start time. If necessary, you can change this information before the Town Hall takes place. Once the Town Hall starts, you can extend the duration or end the session early.
Speakers Every Town Hall must have at least one speaker. Initially, the administrator’s name will appear here. You can add names by entering the first letter of the user’s name and then selecting the appropriate person from the list Socialcast offers. Socialcast automatically RSVPs for all speakers and adds them to the count of attendees.
Moderators In addition to the speaker(s), you can designate one or more moderators. To add a moderator, enter the first letter of the user’s name and then select the appropriate person from the list Socialcast offers. Socialcast automatically RSVPs for all moderators and adds them to the count of attendees.
Photo A Photo appears with the Town Hall Name and Description wherever Town Hall information is displayed in the community. A memorable image will draw attention to the Town Hall and help members understand the purpose. You can upload a PNG, JPG, or GIF file, up to 4MB in size.
Town Hall Permissions Typically, a Town Hall is a public session that is open to anyone in the community. However, you may find it useful to create a private meeting. Socialcast does not announce private Town Halls in the company stream, but does prompt the administrator to invite community members when scheduling the session. You can invite more users at any time.
Allow members to see questions before they have been answered by a speaker  Check this box if you want people to see all the questions asked in the Town Hall. Leave the box unchecked to display questions only when they have been answered by a speaker or moderator. This technique allows you to moderate the questions and decide which ones to display and answer. If you configure the Town Hall to display questions only after they have been answered, Socialcast will alert people about this behavior when they submit a question.
Allow members to comment after the Speaker(s) answer Check this box if you want to allow people to comment on the answers. Depending on the subject matter, you may or may not want to encourage threaded conversations.